Condominium Management Costs in Calgary: What Condo Boards & Owners Need to Know

Condo living in Calgary is all about community, convenience, and protecting your investment. But for condo boards and owners, one of the most critical questions is: How much does professional condominium management actually cost in Calgary? Whether you’re a board member, investor, or resident, understanding condo management fees—and what’s included—will help you budget wisely and avoid costly surprises.

At AspirePeak Properties, we believe in full transparency. Below, we break down the real costs of condominium management in Calgary, using insights from a recent management agreement for a 16-unit complex in the city’s northwest community. This guide will help you make informed decisions about your building’s financial future—without the guesswork.

How Much Does Condominium Management Cost in Calgary?

A condominium management cost or fee is the monthly payment your condo corporation makes to a licensed property management company. This fee covers the day-to-day administration, financial management, maintenance oversight, and compliance tasks required to keep your Calgary condominium running smoothly.

Typical Range:

In Calgary, monthly management fees for condominiums vary based on building size, complexity, and included services. It’s important for boards to review their agreements carefully and ensure they understand exactly what’s covered in the base fee.

What’s Included in the Base Management Fee?

A reputable Calgary condominium manager provides a comprehensive suite of services as part of the monthly fee. According to a recent management agreement, these include:

• Financial Management:

  • Collecting condo fees and special levies

  • Preparing annual budgets and reserve fund planning

  • Monthly financial reporting and statements

  • Maintaining separate accounts for operating and reserve funds

• Maintenance Coordination:

  • Scheduling and supervising routine maintenance (cleaning, landscaping, snow removal, etc.)

  • Vendor selection and oversight, ensuring all contractors have WCB and liability insurance

  • 24/7 emergency response for urgent repairs

• Governance & Compliance:

  • Enforcing bylaws and rules

  • Supporting the board with meeting preparation and documentation

  • Ensuring compliance with Alberta’s Condominium Property Act and City of Calgary regulations

• Communication & Records:

  • Acting as the main point of contact for owners and residents

  • Maintaining accurate records and owner lists

  • Providing estoppel certificates and disclosure documents (for a fee)

• Insurance Administration:

  • Advising on required insurance coverage

  • Assisting with claims and coordinating with adjusters (administration fee may apply)

    
    

What Extra Charges Should You Expect in Calgary?

While the base fee covers most ongoing responsibilities, it’s important to budget for additional charges that may arise. The recent agreement’s Schedule “A” outlines common extra fees specific to Calgary condo management:

1. Additional Services (Hourly Rate)

• $100/hour + GST for services outside the standard scope, such as:

  • Legal proceedings or collections

  • Reviewing security camera footage

  • Attending extra board meetings or AGMs beyond the included allotment

  • Special projects or owner requests not covered in the agreement

    
    

2. Special Levy Administration

• 1% of the total special levy (min $1,000, max $10,000) for collection and administration

• Additional fees for levies with extended collection periods or requiring separate financial statements

  
  

3. Document & Communication Fees

• Printing, postage, courier, and document storage costs

• Estoppel certificates and insurance policy copies (statutory fees apply)

  
  

4. Project Management Fees

• For construction or major repairs managed by the property manager:

  • 2–5% of the project cost, depending on size and complexity

    
    

5. After-Hours Emergency Attendance

• $200/hour + GST for in-person emergency response outside business hours

  
  

6. Insurance Claims Administration

• 5% of the claim amount (up to $5,000) if the Corporation does not file a claim for losses over $25,000

  
  

7. Digital Communication Platform Management

• $250/month + GST if the manager is required to manage or participate in a third-party platform

  
  

What’s Not Included in Calgary Condo Management Fees?

It’s just as important to know what isn’t included in your Calgary management contract. According to the agreement, the manager is not responsible for:

• Maintenance or repairs inside individual units (unless common property)

• Developer deficiencies or unfinished construction (unless specifically negotiated)

• Legal representation in litigation

• Financial or investment advice

• More than the agreed number of board meetings or site inspections per year (extra billed hourly)

• Onsite staff salaries (these are paid by the corporation, not the manager)

  
  

How Should Calgary Condo Boards Budget for Management?

When evaluating proposals or reviewing your current agreement, consider both the base fee and potential extra charges. Ask for a copy of the additional services fee schedule (like Schedule “A”) and ensure your board understands when extra costs may be incurred.

Pro Tips for Calgary Boards:

• Review your contract annually and compare with local market rates

• Track all extra charges and clarify billing practices up front

• Ask about technology fees, document storage, and communication costs

• Ensure your manager provides regular, transparent financial reports

  
  

Why Transparency Matters in Calgary Condo Management

Hidden fees and unclear contracts are the biggest sources of frustration for Calgary condo boards. At AspirePeak Properties, we’re committed to clarity and fair pricing. Our agreements clearly outline what’s included, what’s extra, and how fees are calculated—so you can budget confidently and focus on building a thriving community.

Final Thoughts: Investing in Professional Condo Management in Calgary

While condominium management costs may seem complex, a transparent and comprehensive agreement is your best protection against surprises. Professional management not only ensures compliance and smooth operations, but also helps maintain property values and owner satisfaction in Calgary’s competitive real estate market.

If you’re looking for a trusted, licensed condominium manager in Calgary, AspirePeak Properties is here to help. Let’s elevate your Calgary condominium experience—connect with AspirePeak Properties to see how our expertise can make a difference for your board and residents.

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